{"id":21657,"date":"2013-04-15T17:50:03","date_gmt":"2013-04-15T15:50:03","guid":{"rendered":"https:\/\/www.gathering-tools.com\/shadow-it-une-chance-pour-le-dsi\/"},"modified":"2025-08-27T13:36:36","modified_gmt":"2025-08-27T11:36:36","slug":"shadow-it-is-a-chance-for-the-cio","status":"publish","type":"post","link":"https:\/\/www.gathering-tools.com\/en\/shadow-it-is-a-chance-for-the-cio\/","title":{"rendered":"Shadow IT is a Chance for the CIO"},"content":{"rendered":"<div style=\"text-align: justify;\">\n<p><strong><em>Nobody missed the fact that \u00a0the influence of the Department of Information Systems shrinks a little more each year, and this is not good news. For proof, just observe the evolution of the business intelligence market.<\/em><\/strong><\/p>\n<p><img decoding=\"async\" class=\" wp-image-203 alignleft\" src=\"https:\/\/www.gathering-tools.com\/wp-content\/uploads\/2017\/04\/Sebastien-Pancher.jpg\" alt=\"Tribune Sebastian Pancher\" width=\"207\" height=\"207\" \/><\/p>\n<p><strong>By S\u00e9bastien Pancher, Product Architect, Calame Software<\/strong><\/p>\n<p>Not so long ago, every business unit managed its own processes and its own tools. Data collection, storage, analysis and sharing\u2026 All this was primarily desktop-based, each organizing itself the best it could without necessarily looking at what the department beside it was doing. Where was the orgnization\u2019s data? Everywhere. How were these bits and pieces of data organized? Good question\u2026 It\u2019s because of that uncertainty that Business Intelligence was born and it promised to usher in a new era, with the watchwords \u00ab\u00a0<em>Performance<\/em>\u00ab\u00a0, \u00ab\u00a0<em>Urbanization<\/em>\u00a0\u00bb and \u00ab\u00a0<em>Compliance<\/em>\u00ab\u00a0. Unfortunately, the story did not go as planned.<\/p>\n<p>\u2013 The Big Bang of the \u201990s had propelled CIOs to the status of Grand Architects of digital organization. Focusing in his hands most business data, the CIOs mission was to organize it and make it accessible in the most rational way: a single ERP, a single repository and analysis tool, and a single retrieval tool to populate all data services. This data, which functional units previously managed using Excel, would now be supported and manipulated in the central information system. It would therefore be fully up to date and its source totally transparent. Obviously, this industrialization process would have an unfortunate tendency to require functional units to thoroughly review their business processes to make them compatible with the tools, but what they would lose in independence would be largely offset by gains in performance, compliance and security, not to mention the tremendous return on investment that could legitimately be expected from distributing such a small number of tools so widely.<\/p>\n<p>\u2013 These hopes did not last long. It only took a few years for the initial enthusiasm to cool: while many BI \u00ab\u00a0<em>Group<\/em>\u00a0\u00bb projects failed, the 2000s saw the emergence of \u00ab\u00a0<em>Fast BI<\/em>\u00a0\u00bb solutions. Easy to learn, inexpensive, they allowed the functional units to regain the independence they had lost. However, the CIO remained essential to integrate these new products into the organization\u2019s infrastructure.<\/p>\n<p>\u2013 \u2026 Before its scope being reduced again: in a few years the SaaS or Cloud solutions are widespread, allowing any user to access an application, without any technical constraints. Therefore, each department could again produce and manage their own data without any constraint, and the CIO had hardly any leverage to act. Stripped of his powers, surrounded by users who spend his services, he must now fight each steering committee to keep its budget and its ability to act.<\/p>\n<p>And, it is precisely now that the CIO is most needed. Although functional units perceive this total freedom as progress, in reality the situation has returned to a pre-BI stage: every department does what it wants without caring much about what others are doing. How do you ensure data consistency and integrity in the organization when every unit and can create its own repository? The problem is now more stark than ever, and only the CIO has the broad vision of all these flows, only he can create urban systems, and thus ensure the sustainability of the assets that represent the organization\u2019s data. Yet it needs tools, conceptual and technical, to capture the inherited wealth of business projects.<\/p>\n<p>These tools are on the point of emerging. This underlying trend, that pushes users to create their own projects themselves without CIO approval has a name: Shadow IT. American sociologists and CIOs have been studying Shadow IT for ten years, and Europe is now starting to get interested. Two studies have recently been published:<\/p>\n<p>\u2013 One of them,<sup>1<\/sup>\u00a0drafted as part of a memo for HEC, analyzes the phenomenon by distilling the results of a 2012 survey of 129 information systems managers. It analyzes usage and defines an indicator, a measure of the ratio of Shadow IT present in the organization, then tries to correlate it with the CIO\u2019s attitute to users. The main lesson we can draw from this is that functional units use it in very classic ways: yes BYOD exists, yes some users download the free version of Qlickview \u2026 But most Shadow IT is based on a tool we all know well: Excel! The study also shows that the more the CIO is proactive towards business users, the more he anticipates their needs, the better he can \u00ab\u00a0tool them up\u00a0\u00bb the less they will be tempted to build their own desktop applications.<\/p>\n<p>\u2013 The other study, by researchers at the University of Konstanz<sup>2<\/sup>\u00a0contains two interesting contributions:<\/p>\n<p>\u2013 First, it attempts to formulate a scientific \u2013 and thus objective- definition of Shadow IT, which is fundamental for a subject whose divisise potential is also high.<\/p>\n<p>\u2013 More importantly, it offers a characterization of Shadow IT, particularly in terms of its quality: Shadow IT can be seen as a risk to the organization \u2026 but also as a source of innovation.<\/p>\n<p>This research thrown excellent light on the history of decision-making: if so many BI project fail, how many are rejected because users had the impression that what they gained did not compensate for what they lost compared to their own Excel \u00ab\u00a0application\u00a0\u00bb: independence, reactivity, arithmetic capability? Seen this way, Shadow IT represents not only competition for the IS Department but also asset impairment: the decision-making aid that it was intended to extend to all services ends up isolated: what happens to the expected ROI?<\/p>\n<p>Importantly, these studies highlight the main point of contention: business expertise. This is the argument most frequently cited by users \u2013 when asked to explain why, since maintaining their Excel applications seems so laborius, they do not turn to IS Department \u2013 is that in their spreadsheets they can \u00ab\u00a0<em>\u00a0drill down<\/em>\u00a0\u00bb in their business processes, without restrictions, and their counterparts in the IS Department do not have the same level of business competence. How can they be wrong?<\/p>\n<p>In conclusion, these studies may well contain the seeds of new challenges for CIOs:<\/p>\n<p>\u2013 How to equip businesses, whose needs may all be different without proliferating tools, and without sacrificing the existing decision-making process?<\/p>\n<p>\u2013 How can IS Departments repatriate all business processes and data in the bosom of the information system without destroying the functional units\u2019 investment, without resorting to Excel, and without acquiring all the business expertise?<\/p>\n<p>Today, a technical solution exists. A cross-functionally and technically agnostic answer: Gathering Tools.<\/p>\n<p><sup>1<\/sup><a href=\"http:\/\/chejfec.com\/2012\/12\/18\/resultats-complets-de-lenquete-shadow-it\/\">http:\/\/chejfec.com\/2012\/12\/18\/resultats-complets-de-lenquete-shadow-it\/<\/a><\/p>\n<p><sup>2<\/sup><a href=\"http:\/\/www.thinkmind.org\/index.php?view=article&amp;articleid=icds_2012_5_10_10097\">http:\/\/www.thinkmind.org\/index.php?view=article&amp;articleid=icds_2012_5_10_10097<\/a><\/p>\n<p><strong>April 2013<\/strong><\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Nobody missed the fact that \u00a0the influence of the Department of Information Systems shrinks a little more each year, and this is not good news. For proof, just observe the evolution of the business intelligence market. By S\u00e9bastien Pancher, Product Architect, Calame Software Not so long ago, every business unit managed its own processes and [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[99,258,116],"tags":[],"enjeu":[96,97,98],"expertise":[],"class_list":["post-21657","post","type-post","status-publish","format-standard","hentry","category-cio","category-gathering-tools-en","category-shadow-it-en","enjeu-data-quality-process-automation","enjeu-security-and-privacy","enjeu-valorize-business-data"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Shadow IT is a Chance for the CIO - Gathering Tools - Improve the reliability and security of Excel processes<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.gathering-tools.com\/en\/shadow-it-is-a-chance-for-the-cio\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Shadow IT is a Chance for the CIO - Gathering Tools - Improve the reliability and security of Excel processes\" \/>\n<meta property=\"og:description\" content=\"Nobody missed the fact that \u00a0the influence of the Department of Information Systems shrinks a little more each year, and this is not good news. 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